How being organized can be a real challenge for many people, but with these tips it will be much easier to reach the organization.
Today, more than ever it is very difficult to unfold among a thousand functions and keep everything organized. It is work, studies, taking care of the house and the family, having a social life and time to take care of yourself. All this in a time that is charged so much productivity. But for this you need to know how to be organized.
After all, without organization all functions end up mixing, and turning your life into a chaos that is difficult to leave. Being an organized person goes far beyond having a clean house and work environment and with everything in place. It is necessary to have a routine and fit all the tasks in a functional and possible way. Because it is no use having incredible goals, which in practice are unreachable.
Therefore, it is very important to know how to be organized. And we already advance that it is not a simple task, but totally possible and that it will change your life in every way. Having a routine, knowing your limits and how to use your time in the best way is essential to organizing your life.
Today we will give you some valuable tips on how to be organized. In this way, we will learn how some habits and rules can make all the difference in the way you live and use your time.
How to be organized
Most people look for ways to have better planning of the work routine and reconcile this with the other areas of life. However, this requires organizing life in general. After all, everything is interconnected, and it needs to be in harmony to work. So comes the biggest challenge: how to be organized?
There are some habits and rules that help maintain discipline and make your day, week, month and life more productive and satisfying. You need to know how to ponder and use your time in your favor and not the other way around. This implies taking care of the body, knowing its limits, taking time for yourself, resting and obviously knowing how to choose well which activities, situations and projects deserve your attention.
So you need to be aware that productivity has more to do with taking advantage of time and energy well, than performing a thousand tasks loose in the wind. Thus, it is essential to choose strategies that will improve your routine and help you to make better use of your time. After all, life is not just about doing tasks.
25 Tips on How to Be Organized
So let’s get to know some valuable tips on how to be organized. In this way, you will better enjoy your time and fulfill all your goals without giving up your rest and what makes you happy.
1 – Have an agenda
This is the first step of being organized: having an agenda to plan your life. In this way, you can write down all your appointments, tasks and obligations, so as to check daily so as not to forget anything important. You can do this in the way that works best for you, in a physical schedule or mobile, or even compromise spreadsheets or planner board. The important thing is to have a general control of what and when you need to accomplish.
2 – Set your priorities
This is another fundamental tip, knowing how to prioritize tasks by urgency and importance. This makes it easier to get all the tasks done on time. Therefore, define what is more important and accomplish as soon as possible. This way, you will have more time to do other things without being agonized with deadlines.
3 – How to be organized: always be punctual
This may not be an easy thing for many people, but it is very important and will make all the difference in your routine. That’s because when you’re late on an appointment, you can compromise all the other events of your day and get in the way of the next day and so on. Not to mention that lack of punctuality can be considered a lack of education for many people. So the ideal is to plan to reach your appointment in time, taking into account the possible unforeseen events.
4 – Consider what can and cannot be done
It is common to want to embrace the world and do everything and more. But keep in mind that you may not be able to do everything you set yourself up and it will cause some frustration. Therefore, avoid taking on more responsibilities than you are able to fulfill. There is no point in doing several tasks, and not being able to dedicate 100% to any of them.
5 – Take time for breaks
Part of how to be organized also includes time for breaks. We are people, not machines. Even the machines need to rest. Thus, working too long without any break can cause stress, impair your focus and creativity, and also well-being. Stoping a little, taking a few minutes to have a coffee, walk or distracting yourself a little is not wrong, quite the contrary, it is very necessary.
How to be organized: avoid procrastinating
Taking breaks is very different from procrastinating. While the former is important, the second is a great hindrache to a productive routine. So try not to postpone your obligations to do later. Do everything you set out to do as soon as possible. Postponing things can only get in the way of your day, causing tasks to accumulate, compromising your time, deadline to deliver and increase stress.
7 – Escape distractions
While working, studying or performing some other important task, avoid as much useless distractions as possible. Therefore, disconnect from social networks and other everyday distractions. In addition to taking focus away from what needs to be done, it still consumes a lot of time that could be spent on something really useful, compromising your entire organization. Leave to use your phone when you are finishing your obligations, or during breaks.
8 – Have a routine
Having a routine is a very important step of the organization. You can establish a daily or weekly order, to do everything you need and stay on schedule. Thus, the recommendation is to set fixed times and dates to accomplish the same things, making these activities half-automatic, using less time and doing so more efficiently. And this goes for everything from food, to the organization of the house, such as cleaning, washing clothes and etc.
9 – How to be organized: organize your things
Everything, absolutely everything, needs to have a right place, to make it easier to find. So, papers, small items, or other objects that may end up with organizing the environment need to have specific places. For this, use practical tools, such as boxes, folders and drawers, always identifying the use of each one.
10 – Make a financial control
Part of how to be organized includes having finances up to date, and controlling your own money. Thus, it is very important to write down all your financial movements, even small expenses. You can do this using spreadsheets, finance applications, or the good old notebook. The important thing is to know where your money is going, to then achieve more financial stability, and better schedule your spending in the future.
11 – Have short term goals
It is very important to have big plans, those in the long term, but it is also important to plan in the short term. Everyone has immediate goals, identify yours and plan to meet them as soon as possible. And it doesn’t have to be great, small goals are also important. By doing so, you increase your sense of satisfaction and motivation to achieve your other larger goals.
12 – How to be organized: no mess
Much easier than packing things is not messing them up. This is classic and infallible. Whenever you take something out of the place to use, return your right place once you finish. It is a way to optimize your time. After all, keeping a thing is much faster than having to pack several messy things, right? So, make the habit of always packing things immediately as soon as you use them.
13 – Ask for help when needed
Everyone needs help, and has nothing wrong with asking for help. Whether at work or any other activity that you may not know how to do alone, ask for help to finish. This is especially true for home organization or work environment. Everyone helping things organizes faster, and everyone wins.
14 – Practice detachment
If you have two things that don’t match, they are organization and accumulation of useless things. Everything that has no use, is only taking up space and attracting mess and disorganization, be it papers, clothes or objects in disuse. So make a habit of getting rid of these things from time to time. What is no longer necessary for you and that can be useful to someone else must be donated, since what is no longer useful should go to waste.
15 – How to be organized: keep everything tidy and clean
When we are surrounded by mess, whether in the bedroom, in the house, in the work environment and etc, we end up losing the motivation and lose focus. So, part of how being organized starts with the environment in which you live. Make a point of keeping everything clean and organized, making the bed when getting up, returning things in place before going out, washing the dishes as soon as it gets dirty, and the work objects in place. Also, take one day of the week to give a general cleaning. All this helps to improve your routine, not to mention that the feeling of being in a clean and organized place is wonderful.
Discover your peak productivity
This is very important and will make all the difference in how you perform your tasks. Each person has a rhythm and a period of higher productivity. There are people who work best in the morning, others in the afternoon and have those who are more productive at night. So find out where you have the most energy and motivation and use it to your advantage.
17 – Start with the hardest
Define the tasks that need to be performed by difficulty degree. Thus, those that require more energy and attention should be carried out first, when you are with all possible gas, and the easiest and simplest ones last.
18 – How to be organized: use concentration techniques
It’s not always easy to focus and stay focused on something. Therefore, it is important to look for ways to improve this. This varies from person to person, but it has a very good technique that works for most people: listening to ambient music. In addition to helping with concentration and focus, listening to relaxing music helps keep the environment more pleasant.
Eliminate your routine with your addictions and bad habits
Is there something that’s getting in the way of your routine and organization? Eliminate this as soon as possible. Addictions and bad habits can greatly disrupt your life, stealing your time, attention and productivity and so must end. It may not be easy to get rid of an addiction, but it’s very important to get rid of what’s not being beneficial.
20 – Start small
Be realistic, every big goal is only achieved step by step, one step at a time. As much as you wanted to soon achieve a specific goal, keep in mind that you should do something to see. Then set your goal and every day do something to get to it, no matter how small.
21 – Drink water
Drinking water is very important for everything in life, for health and also for keeping energy levels high. So if you seek to be an organized person, you will need a lot of energy and disposition, then drinking water will help you in this. So have a little bottle on hand so as not to forget to drink more water. The more hydrated the better.
22 – Do it first and think later
This is especially true of unpleasant but necessary activities. You think too much about what you have to do and end up not doing it. This is a colossal mistake on the path of how to be organized. So the tip is: do it first and think later. It sounds like cliché, but that’s really it. The more you think of performing a boring and difficult task, the more unmotivated you will be, then do it at once.
23 – Get ready in advance
How to be organized also includes being a prepared person. The ideal is to plan on Sunday how your week will be, and by night as the next day will be. Preparation is key to optimizing time and better performing your tasks.
24 – If it takes less than ten minutes, do it immediately
It has simple and quick tasks to do that don’t even pay to get on the list of doings. That’s because just jotting down in a paper to remember later will already use more time than just doing it now. So something that will use a small portion of your time should be done immediately, for time to devote to other things or simply enjoy rest.
How to Be Organized: Register Your Time
Knowing exactly how much time your tasks consume your time is very effective in measuring and better organizing your working hours. Having an average of how much time you use for each thing it becomes easier to have control of your day, and use time in your favor.
What do you think of this matter? In fact, take the opportunity to also check organized house – Tips to keep everything tidy and facilitate cleaning.
Sources: Messages with Love Universia I O Trello
Images: Viviane Piacente Psychologist and Therapy Org ManPowerGroup Vagas Casa Claudia Practical House Qualitá ICamas Blog da Gragra Vital Século XXI
